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Exhibitor & Sponsor Resources

Upcoming Deadlines

Deadline

Tasks

July 27

Sponsor representative registrations due

July 31

Last day to have decorating needs and equipment ordered through Swissotel

August 3

Deadline to reserve hotel rooms at the Swissotel, Chicago, IL at the discounted rate starting at $195/night. Click here for make your hotel reservations or call +1.888.737.9477.

August 17-21

Shipments to be delivered to the Swissotel during this time period

August 24

Exhibitor Move In: 3-5pm

  • All exhibits must be fully installed by Monday, August 24 by 5pm

August 26

Exhibitor Move Out: Noon-2pm

EXHIBITOR HOURS*

Monday, August 24: 5:30pm – 7:00pm – Kick Off Cocktail Reception on Exhibit Floor
Tuesday, August 25: 8-8:30am, 10:10-10:40am, 12:15-1:15pm, 2:55-3:25pm
Wednesday, August 26: 8- 8:30am, 10:10am-10:40am

*Subject to change without notice

LOCATION

Swissôtel Chicago
323 Wacker Dr.
Chicago, IL 60601
312-565-0565
Education: Alpine & Lucerne 1
Show Floor: Lucerne 2 & 3

EXHIBITOR SERVICES ORDER FORMS: AV and FURNITURE

All Exhibitors who need Power, Internet, and/or General AV Equipment must use this order form from Swissotel Chicago:  AV Equipment Order Form.

Please fill out your AV Equipment Order Form and email to the email addresses noted on the form.

**All Audio Visual Equipment ordered is subject to a 24% service charge.

Furniture needs, please view this Flyer and contact Carmen Li at Carmen.Li3@swissotel.com at the Swissotel Chicago for pricing and inventory details.

TABLE TOP EXHIBIT INCLUDES FOLLOWING:

One 6 foot table, draped in black
Two chairs

SHIPPING INFORMATION

Shipments must arrive at hotel between August 17-24, 2020.

Ship all packages to:

  • Attention: [YOUR ORGANIZATION ON-SITE REPRESENTATIVE]
  • Company: [YOUR COMPANY NAME]
  • Phone: [YOUR PHONE NUMBER]
  • Group: Mobile Payments Conference, August 26-28, 2019
  • Room: Lucerne 2 & 3
  • C/O: Rachel Putnam
  • Swissotel
  • 323 East Wacker Drive
  • Chicago, IL 60601

Read completely and fill out Shipping Authorization Form.

Submit Shipping Authorization Form to Carmen Li at Carmen.Li3@swissotel.com.

Box Handling Fees:

Box handling fees are to be paid for by the sponsor.  All envelopes and letters (FedEx, UPS or mail) will be received by the hotel at no charge.  Any incoming or outgoing boxes are subject to a service fee and prices are as follows:

  • Carrier Envelope
  • $2.00
  • Padded Pak
  • $5.00
  • 1-10 lbs.
  • $5.00
  • 11-21 lbs.
  • $10.00
  • 22-41 lbs.
  • $20.00
  • 61-100 lbs.
  • $60.00
  • 42-60 lbs.
  • $40.00
  • 101 lbs. and over
  • $100.00
  • Pallets*
  • $300.00
  • *If delivery is required with the hotel
  • +$100.00/pallet

UPS Hours at Swissotel Chicago:

  • Monday – Friday from 7am-7pm
  • Saturday – Sunday from 8am-3pm

HOTEL PARKING INFORMATION

  • Self-park – without In/Out Privileges, inclusive of tax
  • 0-2 hrs: $27
  • 2-6 hrs: $39
  • 6-24 hrs: $57
  • Valet – with In/Out Privileges, inclusive of tax
  • 0-2 hrs: $37
  • 2-6 hrs: $40
  • 6-24 hrs: $70